What is a Civil Servant Identity Card?

A Civil Servant Identity Card is a specialized identification card issued to individuals employed by the government, specifically those working in Ministries, Departments, and Agencies. This card serves as official proof of one’s status as a civil servant and is distinct from the national ID card that all Kenyan citizens possess.

Importance of a Civil Servant Identity Card

The Civil Servant Identity Card is important for several reasons:

1. Official Identification: It acts as an official ID for government employees, enabling them to access specific services and facilities reserved for civil servants.
2. Employment Verification: The card provides a clear verification of the holder’s employment within a government agency, allowing for streamlined access to various benefits.
3. Access Control: In many cases, the card is used for security purposes, controlling access to government buildings and restricted areas.
4. Facilitating Financial Transactions: The card can be used in transactions where proof of employment is required, such as applying for loans or other financial services with benefits tailored for government employees.

Who Qualifies to Apply for a Civil Servant Identity Card?

The Civil Servant Identity Card is issued to all staff members employed in Government Ministries, Departments, and Agencies. Eligibility requires active employment with an official appointment by the government.

How to Apply for the Issuance of a Civil Servant Identity Card

The application for a Civil Servant Identity Card is conducted online through the National Registration Bureau, accessible via the eCitizen portal. Here’s what you need to know:

1. New Application

For those applying for the first time, the following documents are required:

• Appointment Letter (GP 24): Your official letter of appointment.
• National ID Card: Your Kenyan national ID for verification.
• Current Payslip: A recent payslip confirming you are on the government payroll.
• Introduction Letter from Ministry: A letter from your respective ministry or department confirming your employment.

2. Replacement of Lost ID

If you need to replace a lost Civil Servant Identity Card, you will need to provide:

• Current Payslip: To confirm your continued employment.
• Police Abstract: A report from the police confirming the loss of your card.
• Promotion Letter (if applicable): If you were promoted after the issuance of the lost card.
• Letter from Employer Indicating the Serial Number of the Lost Card: A letter from your employer that includes the serial number of your lost card.

3. Change of Status (Due to Promotion)

For those who have been promoted and need to update their card, the following are required:

• Letter from Employer: A letter confirming your promotion.
• Current Payslip: To verify your new pay grade.
• Letter of Promotion: The official letter confirming your promotion.

Fees

The cost associated with the application process is as follows:

• Issuance of Civil Servant Identity Card: Ksh 1,000
• eCitizen Access Fee: Ksh 50

Application Process

1. Online Application: Start your application through the National Registration Bureau portal on eCitizen at https://nrb.ecitizen.go.ke/.
2. Payment: Complete the required payment online.
3. Final Processing: After completing your online payment, proceed to the Civil Servants Registration Unit located at Nyayo House, 7th Floor, Room 705, to finalize your application.

By following these steps, civil servants can obtain their identity card, which is essential for identification and access to various benefits and services. Make sure to have all necessary documents prepared to ensure a smooth application process.