Change of particulars simply means updating the official details of a vehicle. In short, you’re changing the information NTSA has on record — anything from the engine number to the color.
NTSA maintains a detailed national database of all registered vehicles. This system stores everything that defines your vehicle on paper: its physical attributes, technical specifications, and unique identifiers like the chassis or body number, engine number, color, and more.
But what happens when some of those details no longer match the vehicle itself?
Maybe you’ve swapped the engine, repainted the car, adjusted the passenger capacity, changed its use category, or made another significant modification.
No need to worry — this guide shows you exactly how to update your vehicle’s details with NTSA.
Table of Contents
Change of Particulars, What is It?
The process of updating database records, as described above, is referred to as a change of particulars. Vehicle owners undertake this procedure to update their vehicle info. It is conducted online through an application on the NTSA service portal. This process is mandatory whenever a feature of the vehicle is changed. It involves an application, making payment, going for vehicle inspection, and collecting the updated logbook while surrendering the old one.
While straightforward, this process plays a vital role in showcasing accountability and adherence to legal obligations. Section 5(7) of the Traffic Act terms this process as mandatory when changes are made to a vehicle’s registered details. Vehicle owners must notify the Authority of these updates, submit the registration certificate for modification, and pay the prescribed fee.
What Vehicle Changes of Particulars can Be Made?
You can apply for a Vehicle Change of Particulars when you change the following:
| Detail | Explanation |
|---|---|
| Vehicle Color | Update the primary or secondary color after repainting or correcting an incorrect record. |
| Engine Information | Change the engine number when the engine is replaced or previously misrecorded. |
| Chassis Information | Update the chassis/body number if it was entered incorrectly or legitimately changed. |
| Body Type | Modify the registered type (saloon, pickup, van, etc.) when the vehicle’s structure or classification changes. |
| Seating Capacity | Adjust passenger seating numbers when seats are added, removed, or corrected. |
| Load Capacity | Update the allowable payload or weight after structural modifications. |
| Fuel Type | Change the fuel type (petrol, diesel, electric, hybrid) after a conversion or correction. |
| Vehicle Use Category | Switch the category (private, commercial, PSV) when the vehicle’s purpose changes. |
What are the Prices for Vehicle Change of Particulars?
Prices shift depending on how many details you want to tweak. Change more items, pay a bit more — simple math.
If you’re only updating the engine number, that’s cheaper than rewriting both the engine number and the passenger capacity.
The charges break down like this:
- Inspection: 1,050 KES
- Change fee: 300 KES × each detail you modify
- New logbook: 500 KES
Straightforward, but it adds up if you start editing half the vehicle’s identity.
How to Apply For a Vehicle Change of Particulars
Steps to Apply for a Change of Vehicle Particulars
1. Log in To Your eCitizen Account
- Confirm the vehicle is registered in your name, then log into your eCitizen account to access all services.
2. Access NTSA and Select the Vehicle
- Open the NTSA section, click “View” next to your vehicle, and scroll to the “Vehicle Services” button.
3. Apply for Vehicle Change of Particulars
- Select “Apply for Change of Particulars,” choose the details to update, then click “Next.”
4. Update the Vehicle Particulars
- Fill in the form. Some changes may require uploading supporting documents.
5. Make Payment
- An invoice will appear based on how many details you’re changing. Pay to proceed.
6. Book a Change of Particulars Inspection
- After payment, book your inspection appointment at an NTSA center of your choice.
If you’ve been following our articles, you know we’ve often discussed how the NTSA is integrated into eCitizen. To apply for a vehicle change of particulars, you need an eCitizen account. We’ve also covered how to access and update your account details on eCitizen.
What Next?
Once you have made application and inspection, take your vehicle to the chosen NTSA inspection center on your selected date. Be sure to take all items related to your application, as tapelift, affidavits, and receipts if needed. After successfully passing the inspection, NTSA will handle processing your new logbook. You will be notified when the logbook is ready for collection, and your car’s records will be updated accordingly.
Can Mwash Cyber Help?
We offer assistance with all NTSA services. Our cyber cafe is located on Huruma Road. We can help you apply for a change of particulars. Contact us at 0707637143, and we will be happy to assist you.
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Other than that, I design Websites and Blog
- Lawrence Boit
- Lawrence Boit
- Lawrence Boit
- Lawrence Boit
