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Category Vehicle Transfer

An image showing multiple cars in a dealership along with a text -how to accept vehicle ownership in ecitizen in kenya

How to Accept Vehicle Transfer on NTSA

by Izzla Martin Vehicle & Vehicle Owners, Ecitizen, NTSA, Tips for Vehicle Owners, Vehicle Transfer

This post will take you through the steps to accept vehicles transferred to you.

Transferring vehicle ownership in Kenya is a seamless process thanks to the digitization of services by the National Transport and Safety Authority (NTSA) through the eCitizen platform. Whether you’ve just purchased a second-hand car, received a vehicle as a gift, or inherited one, accepting ownership on eCitizen is a critical step to officially register the vehicle in your name.

This article provides a step-by-step guide on how to accept vehicle ownership on the eCitizen portal.

What you need to Accept Vehicle Ownership

Before you begin, ensure you have the following:

1. An Active eCitizen Account

➤

Both the seller and buyer must have registered accounts on eCitizen.
Visit: https://accounts.ecitizen.go.ke/

If you don’t have an account, sign up using your National ID or Alien ID and a valid phone number.

2. Seller’s Initiation

➤

The current owner (seller) must initiate the transfer process on their eCitizen account and notify the buyer to accept the request.

3. Vehicle Details

➤

Ensure you know the vehicle’s registration number (number plate), which is required to verify and accept the transfer request.

4. Stable Internet Connection

➤

You’ll need a device with a reliable internet connection to complete the vehicle transfer process smoothly on eCitizen.

How to Accept Vehicle Ownership on eCitizen

Once the seller has initiated the transfer, it’s your turn as the buyer to accept vehicle ownership. Follow these steps:

Step 1: Log In to Your eCitizen Account

➤
  • Visit the eCitizen portal: https://accounts.ecitizen.go.ke
  • Enter your login credentials (email/ID and password).
  • Verify your personal details to confirm you’re on the correct account.

Step 2: Access the NTSA Service Portal

➤
  • On your eCitizen dashboard, select “National Transport and Safety Authority (NTSA)” under Government Services.
  • Click “NTSA Service Portal (New)” to access vehicle services.

Step 3: Check for Transfer Notification

➤
  • Open the “Notifications” tab on the NTSA portal homepage.
  • Look for a “Request for Consent” notification with the vehicle’s registration number and seller’s name.
  • If nothing appears, the seller has not initiated the transfer — contact them.

Step 4: Accept the Ownership Transfer

➤
  • Click the notification to view the vehicle transfer details.
  • Verify that the registration number and details match your expected vehicle.
  • Select “Accept” to continue. If you decline, the vehicle returns to the seller’s ownership.

Step 5: Fill in Collection Details

➤
  • After accepting, you’ll be prompted to provide your logbook collection details.
  • Select your preferred notification method (SMS, Email, or both).
  • Choose a “Logbook Counter Collection Office” near you.
  • Preview all entered details, tick the declaration box, and click “Submit.”

Step 6: Await Approval and Logbook Issuance

➤
  • NTSA will process your logbook transfer. This may take 3–14 working days depending on workload.
  • You will receive a notification when the new logbook is ready. Bring the old logbook (if available) when collecting.

Tips for a Smooth Process

  • Double-Check Details: Ensure the vehicle registration number and seller’s information match your agreement to avoid accepting the wrong transfer.

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Mwash cyber download vehicle sale agreement forms in pdf: 3 versions

Download Vehicle Sale Agreement Forms in PDF: 3 Versions

by Izzla Martin Tips for Vehicle Owners, Vehicle & Vehicle Owners, Vehicle Transfer

A vehicle sale agreement is a crucial document in the process of buying or selling a vehicle. It serves as a legally binding contract that outlines the terms and conditions of the sale, providing protection for both the buyer and the seller. This agreement details critical information such as the purchase price, vehicle identification number (VIN), make and model of the car, and the date of the transaction.

Mwash cyber download vehicle sale agreement forms in pdf: 3 versions

Having a written agreement is important because it helps prevent misunderstandings and disputes that might arise after the sale. It ensures that both parties are clear about their obligations and responsibilities, including any warranties or guarantees offered by the seller, and the payment terms agreed upon by the buyer. Moreover, it serves as proof of ownership transfer, which is essential for registering the vehicle under the new owner’s name.

In addition to protecting the involved parties, an agreement can also be a useful tool for legal recourse. Should any issue arise, such as undisclosed defects or non-payment, the agreement can be used as evidence in court to resolve the dispute. Therefore, taking the time to fill a comprehensive agreement is a wise decision that can provide peace of mind and security for both the buyer and the seller.

In this regard, we are offering several vehicle sale agreement samples available for free download. To complete the agreement, download the PDF, print it, and fill it out. Once completed, make copies and include a copy of your logbook, as well as copies for the involved parties and witnesses.

Download Vehicle Sale Agreement PDF

Samples

Vehicle sale agreement sample
Vehicle sale agreement sample
Vehicle sale agreement sample

Download Sale Agreement PDF

Select a Sale Agreement Template

Choose the template you want to view:

Prefer Filling The Agreement online?

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Steps to apply for a duplicate vehicle logbook in kenya

How to Apply For a Duplicate Vehicle Logbook

by Mr Izzla Tips, Articles and News, Ecitizen, NTSA, Tips for Vehicle Owners, Vehicle & Vehicle Owners, Vehicle Transfer

This is a guide on how to apply for a Duplicate Vehicle Logbook if you happen to damage or misplace yours.

A Vehicle logbook is an essential document as it serves as the registration certificate of a vehicle. It confirms that a vehicle has been registered, with all its details accurately recorded on the logbook.

A car’s logbook is crucial for proving vehicle ownership and facilitating transfers. If it is lost or damaged, the only solution is to replace logbook by applying for a duplicate.

What steps should you take? This article offers valuable insights into the actions you should consider, and the steps to replace vehicle logbook if you happen to damage or misplace your vehicle logbook.

What you Need to Replace a Vehicle Logbook

You require the following documents to replace logbook:

A police abstract is an official document issued after you report that the logbook has been lost or damaged. It serves as proof that you notified the police, and it is required by NTSA when applying for a duplicate logbook.
A tapelift report is issued by the DCI after verifying the engine and chassis numbers of your vehicle. This ensures the numbers match NTSA records and confirms that the vehicle truly belongs to the owner requesting the duplicate logbook.
A sworn affidavit is a legal statement made before a commissioner of oaths confirming that the owner has lost the logbook. It supports the police abstract and tapelift report during the duplicate logbook application.
This is the official NTSA charge for processing and issuing a duplicate motor vehicle logbook through the eCitizen platform.

Here’s the process for obtaining the necessary documents to apply for a duplicate vehicle logbook:

Report the Loss at a Police Station
Visit the nearest police station and report the loss or damage of your vehicle logbook. After filing the report, you will be issued a Police Abstract, which is required when applying for a duplicate logbook.
Get a Tapelift Report from the DCI
The DCI conducts a tapelift to verify your vehicle’s engine and chassis numbers. This confirms that the details match the official records. NTSA requires this tapelift report before approving a duplicate vehicle logbook request.
Swear an Affidavit Declaring the Loss
A Commissioner for Oaths will help you swear an affidavit confirming that your logbook is lost. This document supports your application alongside the abstract and tapelift report.
Scan All Required Documents
Convert the Police Abstract, tapelift report and affidavit into PDF format. You can scan them at a cyber café or take clear photos and convert them online. These PDFs will be uploaded during the application process.
Apply for a Duplicate Logbook on eCitizen
Visit the eCitizen NTSA portal, log in to your account, and follow the steps to submit your duplicate logbook application. Upload the scanned documents when prompted.
Requirement to apply for a duplicate vehicle logbook ntsa

How to Apply for a Duplicate Vehicle Logbook on eCitizen

Log In to eCitizen
Visit the eCitizen portal and sign in. Ensure your phone number and email are active for OTP verification.
Go to the NTSA Services Section
On your dashboard, open the NTSA Services menu to access all vehicle-related services.
Locate Your Vehicle
Choose the vehicle you need the duplicate logbook for and click View.
Verify Vehicle Details
Confirm that the displayed information—registration number, make, model, and ownership—is correct.
Select Vehicle Services
From the service menu, choose Apply for Duplicate Vehicle Logbook.
Fill Out the Application Form
Enter all required details, including:
  • Vehicle registration number
  • Reason for duplicate logbook application
Upload Supporting Documents
Upload:
  • ID or passport
  • Police abstract
  • Affidavit
  • Damaged logbook (if applicable)
All files must be in PDF format.
Pay the Application Fee
The fee is Ksh 2,550, payable via:
  • M-Pesa
  • Card
  • Bank transfer
Choose a Collection Location
Select an NTSA office or Huduma Centre where you will pick up the duplicate vehicle logbook.
Print Your Invoice
Save or print your invoice as proof of submission and payment.
Wait for Processing
NTSA will review and process your application. Expect an SMS or email when your logbook is ready.

Additional Tips

  • Ensure that all the information you provide during the application is accurate to avoid delays.
  • If you face challenges during the process, you can reach out to NTSA’s customer service or visit your nearest Huduma Centre for assistance.
  • Retain all copies of the documents you upload and the invoice until you successfully collect your duplicate vehicle logbook.

By following these steps, you can easily replace a lost or damaged logbook without unnecessary hassle.

After applying for the duplicate vehicle logbook, you’re one step closer to receiving a new logbook for your vehicle. If you have questions about the process or need corrections, feel free to WhatsApp us at 0707637143. We are always ready to help.

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Vehicle-transfer-charges

NTSA Vehicle Transfer Charges Calculator

by Izzla Martin Vehicle & Vehicle Owners, Cyber Cafés, Tips for Vehicle Owners, Vehicle Inspection, Vehicle Transfer

Table of Contents

When purchasing a secondhand motor vehicle in Kenya, it is important to understand the associated transfer fees and additional costs involved. The National Transport and Safety Authority (NTSA) requires buyers to pay both a vehicle transfer fee and a one-off eSticker fee, which is a digital sticker for vehicle identification and compliance.

Below is a table detailing the transfer charges based on the vehicle’s engine rating capacity, along with the eSticker fee.

Vehicle Transfer Charges

🚗 NTSA vehicle transfer fees

2024 rates
⚡ Transfer + eSticker — official charges (Ksh)
🔍 Select rating
transfer only
2,210/=
+750 = 2,960/=
Vehicle Rating Capacity Transfer Fee (Ksh) eSticker Fee (Ksh)
1000cc & below2,210/=750/=
1001-1200cc2,440/=750/=
1201-1500cc2,615/=750/=
1501-1700cc2,960/=750/=
1701-2000cc3,245/=750/=
2001-2500cc4,395/=750/=
2501-3000cc5,505/=750/=
3001cc and above6,465/=750/=
A trailer less than four wheels1,580/=750/=
A trailer with four wheels or more2,240/=750/=
Tractor1,580/=750/=
📅 Vehicle Transfer Price List 2024 – inclusive of eSticker fee (Ksh 750 flat)
⚙️ eSticker fee Ksh 750 applies to all categories. Click button to refresh total.

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How to transfer vehicle ownership via ecitizen: a step-by-step guide

How to Perform a Vehicle Transfer of Ownership

by Izzla Martin Tips, Ecitizen, NTSA, Vehicle & Vehicle Owners, Vehicle Transfer
Vehicle transfer guide
2023-EQE350-SUV-AVP-DR

When purchasing or selling a vehicle, transferring ownership is a vital step. This process ensures that a logbook is issued in the new owner’s name, solidifying their ownership of the vehicle.

In Kenya, the eCitizen platform has made this process more convenient by allowing sellers to initiate and buyers to accept vehicle ownership transfers online. Whether you’re a buyer or seller, this step-by-step guide will walk you through the process of transferring vehicle ownership via eCitizen, ensuring a smooth and hassle-free experience.

What You’ll Need Before You Start

Before diving into the process, ensure you have the following ready:

👤 eCitizen Account

  • Valid National ID
  • Email address
  • Phone number

📄 Vehicle Logbook

  • Original logbook confirming ownership
  • Scan or photograph clearly
  • Convert to PDF if required
📄 Convert Logbook to PDF

🆔 Buyer & Seller IDs + KRA PIN

Both parties must have verified KRA PIN. Use the tool below if forgotten.

  • Valid Kenyan National IDs for buyer & seller
  • Active KRA PIN
🔑 Retrieve / Verify KRA PIN (Ksh 25)

✍️ Sale Agreement (Optional)

  • Shows both parties consent to sale
  • Prevents future disputes
  • Download or generate below
📝 Generate / Download Sale Agreement

🌐 Internet Access

  • Required for online submission via eCitizen

💳 Payment Method

  • Pay transfer fees using M-Pesa, debit, or credit card

NTSA Vehicle Transfer Fees Calculator

VIEW VEHICLE TRANSFER FEES
×


Step-by-Step Guide to Transfer Vehicle Ownership

Now that you have everything ready, here’s how to initiate the transfer:

Step 1: Log in to eCitizen +
Log in to your/Vehicle Seller’s eCitizen account. After logging in, open the NTSA tab on your dashboard.
Step 2: Access the NTSA Service Portal +
Once inside the NTSA portal, you will see all vehicles registered under your/vehicle seller’s name. Click “View” next to the vehicle you want to transfer.
Step 3: Begin the Transfer Process +
Select “Vehicle Transfer,” confirm your/seller details, and input the buyer’s KRA PIN. Add any financier details if a financier has interest on the vehicle.
Step 4: Upload the Vehicle Logbook +
Upload a clean PDF copy of the logbook and verify all details before proceeding. If you have the logbook as an image, convert it to PDF using the tool below.
Step 5: Submit and Make Payment +
Click “Submit” and pay the required transfer fee. The amount varies depending on your vehicle’s rating.

What Happens Next?

Congratulations! You’ve now successfully initiated the vehicle transfer. The ball is now in the buyer’s court. They will receive a notification to log into their eCitizen account, where they can accept the transfer and assume ownership of the vehicle.

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